Managing multiple projects can feel like a game of Tetris; every time you think you're there, an unexpected piece of the puzzle is presented. Sure, living with an element of surprise can be exciting, but we can all agree that a curveball puts a damper on the day and creates all sorts of unnecessary anxiety. 

While I can't promise world peace, you'll save yourself a lot of headache just by following these steps:

1. Plan.

This should not come as a surprise to anyone, but planning is always the first step toward success. Put a plan in place for what deliverables are needed, the personnel working on the project, what assets and tools are necessary to complete the project, and the client's desired timeline. Based on that information, get to work.

2. Debrief with the team.

Before the team starts their tasks, gather as one and confirm that everyone is working toward the same goal. Make sure everyone has what they need to get the work done.

3. Ensure you have all assets and information necessary to meet that deadline.

Based on the above debrief, develop a checklist of needs with your team for any assets, information, or tools that will support completing the project. This will save time and keep your project on track by eliminating unknowns early on.

4. Check capacity of the team and the agency's overall schedule. 

Do you see a conflict of timelines across projects within the agency? Does the assigned project team have the capacity? Does one of them have the flexibility to adjust their timeline or move to another team?

5. Develop a timeline backwards.

Figure out what your end date is, buffer it by a few days, and set that date as your deadline. This allows for flexibility due to unexpected circumstances such as sick days (or, you know, a pandemic). Breathing room is key to any project.

6. Communicate and do it frequently. 

This goes for all parties involved on the project: client, writer, designer, developer, whoever. Possible red flags turn green quickly when they are identified and dealt with early on. If it's clear more time is needed or details need further fleshing out, gather and discuss next steps. This allows for timeline adjustments while everyone is in the know.

We know that plans are set with the best intentions, but sometimes the universe has other plans. With clear and frequent communication, you can stay on top — and the universe just might cut you some slack.